Benefits
Reduce manual data entry at the receiving dock by capturing shipment details automatically before the truck arrives
Accelerate goods receipt processing with structured data you can feed directly into your WMS or ERP
Catch discrepancies early by comparing ASN data against purchase orders and actual deliveries in real time
Enable just-in-time inventory planning by giving warehouse teams advance notice of inbound shipments
How it works
- Step 1
Upload
Send the document to the API as a file or a URL no special formatting required.
- Step 2
The engine reads the document
The engine analyzes the page layout and identifies the content that matters. ByteIt's extraction engine reads the hierarchical structure of an Advance Shipping Notice, identifying shipment-level headers, order groupings, pallet and carton details, and individual line items to produce a complete structured record of the consignment.
- Step 3
Structured JSON is returned
Every extracted element comes back as structured JSON, positioned and typed, ready to feed into downstream systems.
- Step 4
Confidence-based review
Each field carries a confidence score, so low-confidence results can be routed for human review instead of trusted blindly.
Extractable fields
Features
Extracts key ASN fields including order information, delivery date and time, pallet codes, product details, and freight information
Handles ASNs in multiple formats: PDF, scanned images, EDI transmissions, Word documents, and Excel files
Supports GTIN and GLN identifiers for standardised product and location lookups across the supply chain
Returns structured output in JSON format via REST API, ready for downstream systems and workflow automation tools
Processes multi-page ASN documents, capturing data spread across the shipment hierarchy from pallet to item level
Use cases
Automated Goods Receiving at the Warehouse
When an ASN arrives from a supplier, ByteIt extracts the full shipment manifest including pallet codes, item quantities, and expected delivery time. Warehouse teams receive a structured digital record before the truck reaches the dock, allowing them to schedule labour, reserve storage space, and prepare for cross-docking. On arrival, staff can scan and compare physical items against the extracted ASN data to spot shortages, overages, or damages immediately.
Purchase Order Reconciliation and Discrepancy Detection
Connect ByteIt's ASN extraction to your procurement workflow to reconcile inbound shipments against open purchase orders. The extracted data is compared line by line: quantities, product codes, and delivery dates. Any mismatch triggers an alert to the procurement team before the goods are accepted, preventing invoice disputes downstream and keeping supplier performance data accurate.
Just-in-Time Inventory Planning and Production Scheduling
Manufacturers and distributors can use ASN data to feed their planning systems with accurate inbound shipment information. Knowing exact product mixes, pallet configurations, and delivery times allows production schedulers to time raw material availability with manufacturing runs, reducing stock holding costs while avoiding line stoppages due to delayed materials.
Integration with ERP and WMS via Workflow Automation
ByteIt's REST API lets you pass extracted ASN data directly into your ERP or warehouse management system. Using workflow automation tools such as n8n, Zapier, or Make, you can route shipment notifications, update inventory records, and trigger receiving workflows without manual data entry. The same pipeline can also forward ASN data to freight audit systems or supplier portals for end-to-end visibility.
Cross-Border Shipment Compliance and Customs Clearance
For international shipments, ASNs often contain the data required for pre-arrival customs processing, including GLNs for border locations, physical consignment details, and product HS codes. ByteIt structures this information so that compliance teams can submit pre-clearance documentation ahead of the shipment's arrival, reducing border hold times and avoiding demurrage charges.
LIVE DEMO
Try it with an Advance Shipping Notice
Upload a sample ASN in PDF, JPG, or PNG format and see ByteIt extract shipment data into structured JSON instantly, without writing any code.
Select a document and press Parse
Want to run it on your own documents?
Ready to automate your receiving process? Request a key to get started.Business advantages
- Free to start: 1,000 credits per month on the Build plan, no credit card required
- Sub-second processing latency means warehouse teams get data in real time
- GDPR-compliant with end-to-end encryption for sensitive shipment data
- Simple REST API with Python SDK, compatible with any modern stack
Frequently asked questions
How much does the Advance Shipping Notice extraction API cost?
ByteIt offers a free Build plan with 1,000 credits per month, which gives you full access to the extraction engine including ASN processing. The Scale plan costs €260 per month for 25,000 credits with parallel processing, team API keys, and analytics. Enterprise plans with flexible credit volumes and dedicated support are also available.
How do I integrate ASN extraction into my existing systems?
ByteIt provides a REST API and a Python SDK. You can send ASN documents via HTTP POST and receive structured JSON in response. For no-code integration, you can connect the API to workflow automation tools such as n8n, Zapier, or Make to route extracted data into your WMS, ERP, or inventory management system.
What file formats are supported for ASN documents?
ByteIt supports PDF, Word (.docx), PowerPoint (.pptx), HTML, Markdown, plain text, JSON, XML, and common image formats including PNG, JPEG, TIFF, and BMP. Most ASNs arrive as PDF or EDI and both are handled.
How accurate is the extraction for Advance Shipping Notices?
ByteIt dynamically selects the best extraction technology for each document, combining vision-language models with specialised parsing layers. Accuracy depends on document quality, but the engine is designed to handle both digital PDFs and scanned images with varying layout complexity.
Can ByteIt handle multi-page ASN documents with complex hierarchies?
Yes. Advance Shipping Notices often span multiple pages and include hierarchical data such as shipment-level headers, order groupings, pallet-level packaging, and line-item details. ByteIt processes the full document and structures the data, preserving the relationship between parent and child entries in the output.
What are the most common use cases for ASN data extraction?
The primary use cases are automated goods receiving, purchase order reconciliation, just-in-time inventory planning, cross-border customs compliance, and ERP integration. Any workflow that depends on knowing what is in an inbound shipment before it arrives benefits from structured ASN data.
Does ByteIt support languages other than English for ASN processing?
Yes. ByteIt's extraction engine supports multiple languages. You can specify the language in the processing options when submitting a document. English, German, French, Spanish, Italian, Dutch, and several other European languages are supported out of the box.
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